Information for authors


Preparation of your full paper:
1) Use the following template for the best fit with the required IEEE format:
    Sample full paper in MS Word: Download

2) Limit the number of pages to the following.
    Final manuscript of two to six pages including figures and photographs.
   *Only full papers (4-6 pages in conference format) submitted by the due date will be considered for the conference Awards.
    Accepted and presented papers will be published in the conference proceedings and submitted to IEEE Xplore as well as other Abstracting and Indexing (A&I) databases (EI Compendex and INSPEC).
   *No other lengths of the paper may be accepted.
   *Trade name and logotype should not be used to avoid confusion for the reader.

3) Submit your full paper by February 14, 2019 February 28, 2019.

Preparation for your presentation:
1) Register for the conference.
    All speakers are kindly requested to complete their registration by March 16, 2019.
2) Oral presentation is 25 minutes, including 5 minutes for Q&A.
   *A PC and a projector will be available in the room.
3) Meet with your session chair and other speakers 10minutes prior to your session for instruction.

Poster Preparation Guidelines:
Authors are advised to adhere to the following guidelines. Although details of the format are left to the discretion of each author, they should not deviate from the accepted abstract or paper. Commercial publicity will not be allowed. Each poster presentation will occupy a tack-board panel 6.8897 ft (2,100 mm) high x 3.937 ft (1,200 mm) wide. Plan your display to fit this space.

A0 (1189 x 841 mm) size is recommended.
The display should present information from left to right.
Near the top of the display panel give the title of your presentation and the authors' names and affiliations.

Pins and thumbtacks will be available for mounting your displays. All data should carry the message without requiring any additional comment. Written passages should be sufficiently large to allow for easy reading from a distance of approximately five feet (1.524 m). Minimize the written text:
Summarize, outline, and be brief. Remember, this is not the written paper, but passages specifically written for poster viewing. Matte finish on micrographs gives better visibility due to reduction of glare from lights.
You must stay within your display area.

Excellent papers and presentation are recognized through the following awards:
- JIEP Outstanding Technical Paper Awards
- IEEE EPS Japan Chapter Young Awards
- JIEP Poster Awards
Please see for some of the details.

Author No Show Policy:
ICEP 2019 enforces a "no show" policy. Any accepted paper included in the Advance or Final Program is expected to have at least one author attend and present the paper at the conference. Authors of the accepted papers included in the Advance or Final Program who do not attend the conference will be listed in a "No Show List", compiled by JIEP. Any "no-show" paper will be noted as "Author unavailable for presentation" and will not be included in IEEE Xplore.

Paper Submission

1)The submission system will be open from February 12th, 2019 until February 28, 2019.
The deadline for final submission (completion of all steps below) is February 28, 2019.

2) Your full paper will be included in IEEE Xplore after presenting at ICEP 2019.

3) IEEE is very strict about the requirements for converting application files to full-text PDF for inclusion in IEEE Xplore. IEEE PDF eXpress Plus is available to check your PDF or convert your paper to PDF format.

More Detailed Paper Submission Procedure, click here.